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Managing an Artlist team

Artlist Teams are built for creative teams, production companies, and businesses with fewer than 50 employees, making it easy to collaborate and license assets under one streamlined plan and license. In this article, you’ll learn how Artlist Teams work, who they’re for, what’s included, and how to manage a team efficiently.

What is an Artlist team?

Artlist Team is a flexible subscription plan that allows multiple users to access Artlist’s content under one shared license. This makes it easy for organizations to collaborate efficiently, without worrying about individual licensing or usage conflicts.

Artlist's Music & SFX Team and Max Team plans offer a multi-seat account so you can have 1 license for your entire team. Every user on a Team is covered by the same license to use assets in projects created for the team. Get up to 7 seats and 15% off each user.

With a Team plan, the Pro license covers the whole team to create and share projects on any platform worldwide, including projects created for clients, TV, streaming, films, and more.

If you or your team are producing content as a broadcaster, for a business with over 50 employees, or are part of an agency of any size, reach out to our Business Team for a tailored solution.

Note: Team plans don't cover team members' personal projects.

How to purchase an Artlist Team plan

To get an Artlist Teams plan, start with an active subscription to either the Music & SFX plan or the Max plan. After purchasing one of these subscriptions, please contact us and let us know how many users you want on the plan. 

Team Roles

From managing billing to setting roles for new members, every role in Artlist Teams has defined permissions.

Admin can:

  • Invite and remove team members from the plan
  • Set and change team roles
  • Manage billing
  • Download the Team license for use
  • Access the Artlist catalog (dependent on Team plan type, Music and SFX or Max)
  • Access the Team Credit Usage dashboard
  • Add channel and individual URLs to the clearlist
  • Collaborate on Artboards (Business plans only)

Note: There is only 1 admin per team.

Managers can:

  • Set roles for member and manager seats
  • View the list of team members on the plan
  • Download the Team license for use
  • Access the Artlist catalog (dependent on Team plan type; Music and SFX or Max)
  • Access the Team Credit Usage dashboard
  • Add individual URLs to the clearlist
  • Collaborate on Artboards (Business plans only)

Team members can:

  • View the list of team members on the plan
  • Download the Team license for use
  • Access the Artlist catalog (dependent on Team plan type, Music and SFX or Max)
  • Add individual URLs to the clearlist
  • Collaborate on Artboards (Business plans only)

Inviting new team members

  1. On the homepage, click the profile icon.
  2. Select Teams from the menu.

  1. Click Invite Members.

  1. Insert team member email address.

  1. Click Add Another to add subsequent members.
  2. Click Invite Members.

If a member already has an active subscription, they cannot be added to a new team.  Contact us to get them set up as part of your team.

There are 2 status types for team members and managers.

  • Active status: Indicates members who have joined the team and are able to use the site as a paid user.
  • Invited status: Members who have been sent invitations but haven't yet joined.

How to resend an invitation or remove a member from the team

  1. On the homepage, click the profile icon.
  2. Select Teams from the menu.
  3. Choose the more icon next to the team member you want to manage.
  4. Select Resend Invite or Remove.

Resend invitation: Sends the invitation email to the user again. The invite will go to the member’s email inbox. If the invitation doesn't arrive, make sure the email address is spelled correctly, and have the invitee check the junk/spam folder.

Remove from team: Removes the member from the team. The team member will not be notified, but can rejoin again if re-invited.

Team credit usage dashboard

The Team Credit Usage dashboard, provides admins and managers on a team with comprehensive visibility into how all team members consume AI credits across various asset types (voiceover, images, video). This feature enables better resource allocation, usage monitoring, and team management.

  1. On the top-right of the Homepage, click the Profile icon.
  2. Select Team.
  3. Click on the Credit Usage tab.
  4. The Credit Usage tab will display
    1. Team members names
    2. Credit Usage
    3. Credit Usage by output type

How the Team clearlist works

To protect your content from claims, it's important to add the social media channels where you'll be posting to your Clearlist. The Teams Pro license covers up to 5 channels for each social media platform.

This means:

5 YouTube
5 Facebook
5 Instagram
5 TikTok
5 Twitch
5 Podcasts

In addition to channels, you can also add individual videos. To protect your clients' videos, you can either add their videos to your Clearlist, or create a special link for them to add their videos to your Clearlist themselves.

Only the team admin can add channels to the Clearlist, while any member can add individual video URLs.

Commonly asked questions

How many AI credits does the Max team plan come with?

We offer 4 AI credit options when upgrading to Teams:

  • 10,000 total credits per month (included in the standard Team plan)
  • 45,000 total credits per month
  • 85,000 total credits per month
  • 125,000 total credits per month

How do I change the Team admin?

To change the team admin, contact us.

My team is full. How do I purchase more seats?

  1. In the homepage, navigate to the profile icon.
  2. Select Teams from the menu.
  3. Click Invite Members.
  4. You will be notified that you have reached the maximum number of team members and will be quoted the amount to add more. [Insert Screenshot]
  5. Click Pay & Invite Members.
  6. Complete the Checkout page.

The price will be prorated based on the time left on your yearly plan. The cost at renewal will be for the full cost of the team subscription.

Can I purchase more than 7 seats?

If you need more than 7 seats or if your business has more than 50 employees, contact our Business Team for a customized solution.

Must the admin have a license?

Yes, the admin must have a license as they are a required part of the team.

Can I see what my other team members have downloaded?

Team members can view their team’s download history for Music, SFX, Footage, Templates, and LUTs, depending on the subscription plan.

  1. In the sidebar of the homepage, navigate to Downloads.
  2. From the Navigation menu, select the asset type you want to access.

  1. You will be able to see the collective downloads of the entire team and who downloaded which asset.
  2. Sort according to any team member or just yourself.

To change the download history you are seeing, you can simply click the dropdown menu from the top of the page to switch between the teams shared history or your own.

Still need help? Head back to the Help Center.