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Using the Team Credit Control Dashboard

The Team Credit Control Dashboard is your central hub for managing how AI credits are distributed and used across your team. It empowers admins and managers with clear visibility into usage patterns while providing the tools needed to allocate resources strategically. Whether you’re aiming to prevent overspending, balance workloads, or ensure every team member has the credits they need, this dashboard helps you stay in control and make smarter, data-driven decisions about your team’s production.

*Relevant only for teams with access to AI features

With this tool, you can:

  • Monitor real-time credit usage per team member
  • Set limits to control individual consumption
  • Allocate credits efficiently across your team
  • Restrict or restore access when needed

This helps prevent overuse, optimize resource distribution, and plan production more effectively.

Accessing the Credit Control Dashboard

  1. On the top-right of the Toolkit, click the Avatar icon.
  2. Click on the Credit Control tab.

Understanding the Dashboard

Inside the Credit Control tab, you can:

  • View total team credit usage
  • See how many credits each member has used
  • Identify high or low usage patterns
  • Manage limits and permissions per user

This view helps you make informed decisions about credit allocation.

Setting a credit limit

For a Single Member

To limit how many credits a specific team member can use:

  1. On the top-right of the Toolkit, click the Avatar icon.
  2. Click on the Credit Control tab.
  3. Click the More icon (three-dot menu) next to the member’s name
  4. Select Set credit limit
  5. Enter the desired number of credits
    • Note: The limit cannot exceed your team’s total available credits
  6. Click Set to apply

Removing a Limit

To remove a credit limit:

  1. On the top-right of the Toolkit, click the Avatar icon.
  2. Click on the Credit Control tab.
  3. Click the More icon (three-dot menu) next to the member
  4. Select Remove credit limit

Setting limits for multiple members

You can apply limits to multiple users at once.

  1. On the top-right of the Toolkit, click the Avatar icon.
  2. Click on the Credit Control tab.
  3. Select the checkboxes next to the relevant team members
  4. An action bar will appear at the bottom of the screen
  5. Click Set credit limit
  6. Choose one of the following options:
    • Same amount for all members – assign a fixed limit to each selected user
    • Split equally – divide a total credit amount evenly among selected users (toggle required)
  7. Enter the amount and apply

This is especially useful when distributing credits across teams or projects.

Restricting member access

You can completely prevent a user from generating content if needed.

  1. On the top-right of the Toolkit, click the Avatar icon.
  2. Click on the Credit Control tab.
  3. Click the More icon (three-dot menu) next to the member’s name
  4. Select Remove access

Once access is removed, the user will not be able to use credits or generate assets. They will retain access to the stock catalog.

Restoring Access

To restore access:

  1. On the top-right of the Toolkit, click the Avatar icon.
  2. Click on the Credit Control tab.
  3. Click the More icon (three-dot menu) next to the member
  4. Select Restore access

When to use credit limits? 

Consider using credit limits when:

  • You’re managing a shared team budget
  • You want to prevent overuse by specific members
  • You’re allocating credits per project or department
  • You need tighter control during high-production periods

How to use team Credit Control Dashboard effectively

To get the most value out of the dashboard, it’s important to go beyond just viewing data:

Monitor Trends, Not Just Totals

Look at patterns over time; who is consistently using more credits and for what types of outputs. This helps identify:

  • High-demand workflows
  • Inefficiencies or repeated generation
  • Opportunities to standardize processes

Align Usage with Roles

Different roles naturally consume credits differently:

  • Designers → higher image/video usage
  • Marketers → mixed usage
  • Content creators → voiceover + images

Compare usage relative to role expectations, not just raw numbers.

Spot Bottlenecks Early

If a team member is running low on credits mid-cycle:

  • They may be over-generating or experimenting excessively

Best practices for managing credits per team member

Set Clear Usage Guidelines

Define expectations such as:

  • When to use high-cost outputs (e.g., video)
  • When to iterate vs. finalize
  • Acceptable experimentation limits

Encourage Efficient Prompting

Better prompts = fewer retries = lower credit usage

  • Promote prompt templates or examples
  • Share successful outputs across the team
  • Adjust monthly based on actual usage patterns

Review Usage Regularly

  • Weekly check-ins for active teams
  • Monthly reviews for planning and optimization

Identify and Share Best Practices

Highlight team members who:

  • Produce high-quality outputs with fewer credits
  • Use tools efficiently

Encourage knowledge sharing to improve overall team performance.

Prevent Credit Waste

Watch for:

  • Repeated similar generations
  • Unused or abandoned outputs
  • Overuse of expensive formats (like video)

Need some more help? Head back to our Help Center.