Updated: November 10, 2026
What is an Artlist team?
An Artlist team allows multiple users to access Artlist’s content under one shared license. This makes it easy for organizations to collaborate efficiently, without worrying about individual licensing or usage conflicts.
When you subscribe or upgrade to an AI Professional subscription with 180,00 AI credits or more you receive 5 free seats.
With an AI Professional plan, the Pro license covers the whole team to create and share projects on any platform worldwide, including projects created for clients, TV, streaming, films, and more.
If your team needs more than 5 seats, an Enterprise plan may better suit your needs.
Team Roles
From managing billing to setting roles for new members, every role has defined permissions.
Admin can:
- Invite and remove team members from the plan
- Set and change team roles
- Manage billing
- Download the subscription license for use
- Access all Artlist AI Tools features
- Access the Team Credit Control dashboard
Note: There is only 1 admin per team.
Managers can:
- Set roles for member and manager seats
- View the list of team members on the plan
- Download the subscription license for use
- Access all Artlist AI Tools features
- Access the Team Credit Control dashboard
Team members can:
- View the list of team members on the plan
- Download the subscription license for use
- Access all Artlist AI Tools features
Inviting new team members
- At the top right, click the avatar icon.
- Select Team from the menu.
- Click Invite Members.
- Insert team member email address.
- Click Add Another to add subsequent members.
- Click Invite Members.
If a member already has an active subscription, they cannot be added to a new team. Please contact us to get them set up as part of your team.
There are 2 status types for team members and managers.
- Active status: Indicates members who have joined the team and are able to use the site as a paid user.
- Invited status: Members who have been sent invitations but haven't yet joined.
Confirming your email before managing your team
To keep your team and credits safe, Admins and Managers need to confirm their email address before they can invite or manage team members.
Who needs to confirm: Admins and Managers who log in to Artlist with an email and password. If you log in with SSO, Google or Facebook, you don't need to confirm your email.
How it works:
- Click Invite Members in the Team tab of your account.
- If your email hasn't been confirmed recently, the Confirm your email window opens instead of the email field. We automatically send a confirmation email to the address on your account (shown partially masked).
- Open the email, titled "Confirm your email to invite members to your Artlist team", and click Verify email to invite member. The link expires after 1 hour.
- You'll be taken to the Team tab in your account, where you can invite members right away. If the original tab is still open, it updates by itself, with no need to reload.
The 24-hour window: Once you confirm, you can invite, remove, resend and revoke invitations and take any other team-management action for the next 24 hours without confirming again. After 24 hours, the next team-management action asks you to confirm your email again. The 24-hour window applies to your account, so confirming from a different device or browser also unlocks the original tab.
Didn't get the email? Click Resend email in the Confirm your email window. You can resend once every 60 seconds. If it still doesn't arrive, check your junk/spam folder and make sure the email on your account is correct.
Note: If you didn't request this email, someone else may be trying to use your account. Do not click the link, and reset your password right away.
How to resend an invitation or remove a member from the team
- At the top right, click the avatar icon.
- Select Team from the menu.
- Choose the more icon next to the team member you want to manage.
- Select Resend Invite or Remove.
If you haven't confirmed your email in the last 24 hours, you'll be asked to confirm it before resending an invitation or removing a member.
Resend invitation: Sends the invitation email to the user again. The invite will go to the member’s email inbox. If the invitation doesn't arrive, make sure the email address is spelled correctly, and have the invitee check the junk/spam folder.
Remove from team: Removes the member from the team. The team member will not be notified, but can rejoin again if re-invited.
Commonly asked questions
Why am I asked to confirm my email when I invite team members?
It's a security step that protects your team and credits. Admins and Managers who log in with email and password confirm their email once every 24 hours before managing the team.
Do I need to confirm my email if I log in with Google, Facebook or SSO?
No. The confirmation step applies only to accounts that log in with an email and password.
The confirmation link expired. What do I do?
The link is valid for 1 hour. Go to the Team tab, click Invite Members and select Resend email to get a new one.
How do I change the Team admin?
To change the team admin, please contact us.
Can I purchase more than 5 seats?
If you need more than 5 seats, contact our Enterprise Team for a customized solution.
Must the admin have a license?
Yes, the admin must have a license as they are a required part of the team.
Can I see what my other team members have downloaded?
As a team member, you can see the history of downloads from your team. At the top right, click the avatar icon and select Downloads.
- From the Navigation menu, select the asset type you want to access.
- You will be able to see the collective downloads of the entire team and who downloaded which asset.
- Sort according to any team member or just yourself.
To change the download history you are seeing, you can simply click the dropdown menu from the top of the page to switch between the teams shared history or your own.
Still need help? Head back to the Help Center.